Corporate Relocation and Construction Projects (Member of IFMA)

Facilities/Construction Management Experience

So many organizations treat relocation and restack projects as primarily a Office Spaceconstruction project. While implementing the construction component is certainly important, it does not in and of itself guarantee a successful move. To ensure that your investment in office space is maximized and a speedy improvement in productivity is realized, the following is ICHIN's accumulated experience and development methodology that addresses non construction items. A partial list is below:

  • Program Management
    • Planning
    • Status Reporting
    • Financial Management
    • Change Management
    • Development of Welcome Events
    • Development of Welcome Kits
    • Cross Work-stream Dependency Management
    • Risk and Issue Management
    • Developed Robust Program Methodology and Tools
    • SharePoint Management
  • Change Management
    • Readiness Assessments
    • Retention Analysis
    • Survey Management
    • Maintain Frequently Asked Question and Websites
    • Coordination with Business Transformation
    • Communities of Support
    • Voice of the Employee
    • Change Leader Network
    • Cultural Change Planning
  • Developing Cost Reduction and Cost Avoidance Processes including but not limited to:
    • Office Supplies
    • Mail processing
    • Vendor management
    • Review of Outsourced opportunities
    • Facilities Related Cost Reductions for:
    • Reductions due to cheaper facility maintenance and upkeep
    • Heating, cooling, and energy cost reductions
    • More efficient use of space translates to reduced square footage
    • Telecommuting strategies geared to reducing space requirements
    • LEED (Leadership in Energy and Environmental Design) buildings reduce water and plumbing expenses, extend the life of assets
  • Process Improvement
    • Part of Business Continuity and Transformation is the mitigation strategy that documents the current state processes (especially of key employees that are likely to leave). Therefore there is an opportunity to:
    • Develop Lists of prioritized processes / areas to document
    • Identify the Current-state cross-functional process maps for at least major processes
    • Identify Process disconnects
    • Formalize Process Improvement Opportunities and Quick hits
  • Space Planning
    • Who gets an officeSpace Planning
    • How many types of offices
    • Office standards
    • Facility Amenities
    • Cube space
    • Technical and scientific considerations
    • Conference room standards
    • Intended Employee Experience
  • Training
    • Mobile workforce for managers and individual
    • Reducing your personal footprint
    • Ergonomics
    • The Building
    • Making the Move and What to Expect
    • Technology Considerations
    • Good Office Design and Company Efficiency
    • Home office
  • Real Estate and Facility Department Strategic Studies (where and how to update the Real Estate department)
  • Commute Studies and Programs
  • Organizing and filing for Government Grants
  • Developing Facility Management Processes
  • Develop Desired Outcome Metrics
  • Define Business Continuity Plans (Retention Mitigation Strategies)
  • Perform Qualitative and Quantitative architectural Programming
  • Headcount Studies
  • Managing Travel Budgets
  • Define the Future State Cultural Transformation (i.e., Create an Environment for Transformational Change Recommendations)
  • Design the Interior Space
    • Schematic Design
    • Test Fit
    • Construction Documents
  • Beta Test
    • Arrange Furniture Comparison test
    • Perform the Beta Test
  • LEED Considerations
  • Determine Signage Requirements
  • Design and Construct Heritage Museum
  • All IT Considerations, e.g.,
  • Telephony
  • Network
  • Devices (laptop, desktop, etc. note: mostly part of refresh budget)
  • IT Infrastructure
  • Platforms
  • Software Applications
    • Hotel and Conference Room Reservation system
    • Branding system
    • Security System
  • Webcams, Monitors, etc. Relocation Image
  • Determining the Employee Experience
  • Workplace Management
    • Studies and Strategy
  • Communications
  • Developing Change Agents and Champions
  • Developing Communities of Support
  • Recruiting Strategy
  • Outplacement Services
  • Compensation Studies
  • Engaging Design Consultants
  • Engaging an Owners Rep
  • Environmental and Ergonomics Studies
  • Coordinating the Physical move
  • Interior and Exterior Building Design and Implementation Decisions
  • Developing a Disaster Recovery plan
  • Forming a Corporate Art program
  • Developing Space and Workplace Standards
  • Developing Business Unit Transition plans
  • Process Improvement studies
  • Determining how to reduce knowledge loss
  • Determining how to perform the move with minimal disruption to the business
  • Business Unit transition strategy and plan
  • Finalizing Flex Work Options
  • Determining Hotel Requirements
  • Furniture Vendor Considerations (evaluation and procurement)
  • All appropriate Permitting and Entitlements Filings
  • Traffic Studies
  • Landscaping Considerations
  • Interior Amenities Decisions, Design and Implementation
  • Managing long lead procurement items, e.g., steel, interior materials, elevators and etc.)
  • Determining who is Eligible for Retention Bonuses and Travel Allowances
  • Location Studies
  • Workforce Location Analysis
  • Base Building Design and Implementation
  • Audio Visual Considerations
  • CafĂ© Design and Construction
  • Determining and Engaging Facilities Vendors
  • Security considerations
  • Government Regulatory Considerations
  • Acoustical and Lighting Considerations
  • Food Service and Vendor Management
  • Legal Considerations
  • Financial considerations (e.g., project budget, controlling actual spend, internal labor, financial reporting, tax considerations, 1031 exchange and etc)
  • Risk and Risk Mitigation
  • Parking Structure Design and Implementation
  • Workstation Design
  • Managing Scope Changes
  • New business cards and other admin considerations
  • Forms Design and IT Changes to Forms Addresses
  • Storage and Archives
    • Managing Purge Programs
  • Physical Move Management
  • Post Occupancy Studies
  • Employee Convenience Programs: Moving
    • Deals with local merchants
    • Schools in the immediate area
    • Child care
    • Banking and ATM considerations
    • Dry cleaners
    • Health club
    • Convenience and concierge services
    • Pharmacy
    • Food service
  • Use of your facilities for employee and community clubs and civic usage
  • Senior Executive in charge of construction build out and move of Shared Service facility for a Cable TV provider
  • Program Manager for a major consumer products company for their move of 1,000 people from Oakland to Pleasanton, CA
  • Program Manager for a major Silicon Valley Bank for their move of their back office operation from Santa Clara CA to Tempe AZ
  • Project Manager/Senior Accountant for construction and move of a Telephone Switching center
  • Program Manager for $230M Corporate Construction and Move Project